Are You Wasting Money on Unused IT Subscriptions?

We’ve all done it, signed up for something with the best intentions, only to forget about it while the charges keep rolling in. In business, this happens all the time with IT subscriptions. Not because anyone is careless, but because staying on top of every software licence, every tool, and every renewal takes time and attention that’s often focused elsewhere.

For large organisations, the challenge is managing an overwhelming number of licences and ensuring they’re not overpaying. For smaller businesses, it’s often not realising what’s already included in their existing subscriptions. Either way, money is being left on the table.

According to Flexera’s latest research, around 30% of IT budgets go towards unused or underutilised software. That’s a big chunk of change that could be reinvested elsewhere.

Unlock the Value in Microsoft 365

One of the biggest culprits? Microsoft 365. So many companies only scratch the surface of what it can actually do. According to Forrester, most businesses use less than 40% of M365’s capabilities. That means you could already have tools in place to replace third-party software—if only people knew they were there!

Here’s where we see companies missing out:

🔹 Teams – It’s not just for video calls. It can streamline internal collaboration, document sharing, and even automate workflows.

🔹 OneDrive & SharePoint – Secure file storage and sharing with built-in compliance features, often replacing expensive external storage solutions.

🔹 Security & Compliance Tools – If you’re paying extra for cybersecurity tools, you might already have enterprise-grade protections included in your M365 package.

🔹 Power Platform – Automate repetitive tasks, build apps, and analyse data—without needing expensive custom software.

Before Buying New Tech, Optimise What You Have

It’s tempting to jump at the latest AI-powered software or a shiny new SaaS product. But the smarter move? Making sure you’re actually using what you’re already paying for.

At Evolve iMS, we take a practical, no-nonsense approach to IT budget optimisation:

✔ We audit your existing software and licensing. Chances are, you’re paying for things you don’t need—or have duplicate tools doing the same job.

✔ We help your team actually use the tech you own. Adoption is half the battle; we provide training and guidance to make sure your staff knows how to leverage existing features.

✔ We cut unnecessary spending before you commit to new tools. Sometimes, what you need is already in place—you just need to activate it.

✔ We help prevent waste in the long run. It’s not just about saving money today; it’s about keeping your IT budget under control going forward.

How We Help Businesses Save Money on IT

We’ve developed a simple, structured process to help organisations reduce IT waste:

1.     Identify every software subscription, licence, and service you’re paying for.

2.     Track actual usage over 30 days to spot underutilised tools and unused licences.

3.     Analyse the results and highlight immediate cost-saving opportunities.

4.     Develop a strategy to optimise your IT spending and keep it under control.

💡 Did you know? Gartner estimates that companies can cut software costs by 20-30% just through proper licence management. That’s real, tangible savings.

Let’s Make Your IT Budget Work Smarter

Instead of throwing more money at new software, let’s take a step back and make sure you’re getting the most out of what you already have. Whether it’s optimising licences, increasing adoption, or negotiating better deals, we can help you take control of your IT spend.

💬 Want to find out how much you could save? Let’s have a chat.

Book a no-obligation consultation and let’s explore how we can help your business get more from its tech investments.